Tidewater Creative

Chapter 03

What the team saw each day

The part-time bookkeeper found every invoice already in QuickBooks with the report attached, and payment status current before month-end reconciliation.

Sample deployment record. Tidewater Creative is a fictional client and every number here is illustrative.

What the agents handled that month-end

12

Invoices created

12

Retainer amounts pulled

9

Payments matched

0

Duplicate invoices

Month-end summary on the 31st: twelve invoiced, nine paid, two in the reminder cadence, one with the owner.

Queue · 2 items to confirm

  • INV-0318mediumOverage line

    Bayside Realty · overage approved, invoice updated

    The owner approved the overage. The agent updated the draft invoice and attached the approval record, so nobody re-keyed anything.

  • REC-0088lowPartial payment

    Boardwalk Rentals · paid $2,400 of $2,900

    A partial payment the agent could match but not close. Flagged with the remaining balance for the bookkeeper to confirm with the client.

Hours back each week, month one

  1. 1hWeek 1
  2. 1hWeek 2
  3. 2hWeek 3
  4. 4hWeek 4

Before

Reconciled at month-end and discovered late payers three to four weeks after the invoice. Invoices created from a list the owner sent, some of them twice.

After

Invoices exist the day the work ships. Payment status is live. Reconciliation takes an afternoon instead of a weekend.